Attendance Information

  • Reporting
    ALL absences from school must be explained from a parent/guardian by a phone call, email , or by fax (see contact list on the side). Please try to avoid the hours between 8:00 a.m. and 9:00 a.m. on weekdays during which time messages are being retrieved. If attendance office personnel do not answer, the legal parent/guardian may leave a message on voicemail, clearly stating your student’s name, grade, time/day(s) of absence, and briefly, the reason for the absence.

    Clearing Absences
    Absences must be cleared or the absence will be reported as a truancy. Failure to do so will result in the student receiving a truancy for the class(es). Students returning to school after an absence should go directly to the attendance office to check in. Once a student accumulates a certain number of truancies, the family will be referred to the District Attorney's Truancy Abatement Program.

    Automatic Dialer
    The Automatic Dialer is programmed to call the student’s home twice a day, once at lunch and once in the evening, to report absences. It is intended as a courtesy only. It is the parent/guardians’ responsibility to report their student’s absences. The information relayed by the automatic dialer is not necessarily a complete or accurate representation of the student’s attendance activity. However, a daily listing of calls and responses is generated for verification purposes.

    Concerns and Questions
    If you have a question about the way an absence has been recorded, contact the teacher for the period in question directly. If it was a simple mistake, which will occasionally happen, it can be easily corrected.

    Leaving Campus for Appointments
    Harden Middle School believes that regular attendance is essential for student learning and is a basis for success. We strongly encourage appointments to be made during non-school time if possible.

    If a student does need to leave campus during the day for an appointment, the procedure is as follows:

    • Notify the Attendance Office in advance. Leave a voicemail message with the appropriate information. You may also notify them in person.
    • The student must pick up a “Permit to Leave” pass from the Attendance Office at the beginning of the day.The pass will indicate the time of departure and the reason for leaving campus. !
    • The student presents the permit to the teacher from whose class they will be leaving, and the teacher will excuse her/him from class at the stated time. 
    • If the student returns to school the same day, they are to report directly to the attendance office. The above procedure will ensure that the absence is recorded correctly.
    • If you need to remove your child from school for an appointment she/he did not know about, come to the Attendance Office approximately 10 minutes early, and Attendance staff will send for your student. If the student is in physical education, it may take longer.

    Leaving Campus Due to Illness or Injury
    A student may not leave campus because of illness or injury without first checking in with the Health Office. A log is kept of all students who visit the Health Office and is submitted to the Attendance Office daily.

    Verified Absences
    “Verified Absences” fall into one of two categories:

    1) HEALTH – Absences due to illness or medical appointments

    2) WARRANTED – These include, but are not limited to the following:

    • Court Appearance
    • Conference
    • Funeral service for member of immediate family
    • Religious Purposes

    Absences that do not qualify under the categories listed above as “Verfied Absences” are considered truant. 

    Consequences for Truant Absences in Classes
    Absences, which do not qualify from above, shall be considered in this category. Truants are defined as absences without parent, guardian or school approval and shall be marked as cuts.

    Consequences for truants:

    • Parents shall be notified via auto dialer for each absence
    • Possible unsatisfactory citizenship grade in each class with truancy
    • Loss of school rewards or priveleges
    • Referral to counselor
    • Possible ineligibility for after school sports and student activities
    • Low attendance rate (<85%) may lose ability to participate in all promotion activities
    • Referral to the District Attorney's Truancy Abatement Program

     

    Questionable/Excessive Absenteeism
    In cases of questionable or excessive absenteeism, the school district may ask for a variety of reasonable methods for verification of illness, such as written excuses from parents or documentation from a physician or other health providers.

    Tardies
    Students arriving late to class will be marked tardy. The attendance office will not accept tardy notes an the student must be marked tardy regardless of reason. 

    Consequences for Tardies In Classes
    The students will earn an unsatisfactory citizenship grade for each class in which they have been tardy. In addition, they will become ineligible for sports or student activities if they earn more than 1 U. For excessive unexcused tardies, the following may result: Loss of campus rewards, referral to couselor, family meeting, or referral to the District Attorney's Truancy Abatement Program.

    Non Attendance and Tardiness
    Harden Middle School recognizes that success in school is in part related to prompt and regular classroom attendance. Frequent absences or tardies, which result in a student’s missing all or parts of presentations, demonstrations, discussions, tests, explanations, and/or other classroom activities, are detrimental to the individual student and the class. Student non-attendance and/or persistent tardiness are therefore matters of serious concern.

     

     

     

     

     

Contacts

  • REPORT ABSENCES

    Attendance 24 hr Line
    (831) 796-7300 ext. 8207/8228
    Only the parent/guardian may leave a message.

    Check Attendance
    Home Access Center (HAC)
    Home Access Center Tutorial
    HAC Password

    Questions or Concerns
    To better serve you, we kindly ask that legal parents or guardians call one of the following staff members after 9:00 a.m.

    Attendance Specialist
    Martha Eckhaus
    (831) 796-7300 extension 8207

    Attendance Clerk
    Stella Torrez
    (831) 796-7300 extension 8228